Why is a wedding coordinator so important?

Photo Credit: Photography by Niki | 2015

Photo Credit: Photography by Niki | 2015

There are many terms when it comes to someone who is hired to help you with your wedding. Wedding planner, coordinator, consultant, day of coordinator, event manager, etc. It is incredibly important to research exactly what it is that you need and what exactly the professional you choose includes in their packages. Personally, Irecommend hiring a planner that offers coordination services. They will assist you in the final details of your day, typically after the major vendors are hired and contracts signed.  They will assist with making sure you haven't forgotten anything as you lead up to your special day. This process usually begins 6-8 weeks before your wedding day. In the case that something has been forgotten, they have the resource and vendor relationships to take care of you. The list of things needed is endless when it comes to your wedding day. One small portion of the coordination process is contacting all of your vendors and making sure that they are providing what you contracted them for and making sure nothing is left out.  

As any bride knows, planning a wedding can be a large amount of work. There are endless amounts of decisions to make, and they're all the more daunting for brides and grooms who are inexperienced with putting together such a big event. Sometimes one of the best steps a couple can take is to hire a wedding planner if they are looking for a professional to assist them with this process.

Wedding planners and coordinators are no longer just for couples with unlimited budgets; they have become indispensable today to many brides and grooms, who find their services well worth the expense. Especially with many venues now providing venue only rentals where you are responsible for designing your whole day and bringing in all of the vendors needed to execute your vision. There are many reasons for hiring a professional - they do this on a daily basis so they know the questions that need to be asked, over their years in the industry they have developed relationships with countless other vendors so they have a variety of professionals to resource in order to help you create your perfect day, and one of the most important elements - they are on hand your wedding day so you get to enjoy being the bride while they handle all vendors, set up, wedding time line, clean up, and take care of any issues that may arise on your day so that you are able to enjoy your wedding without the stress.

A wedding planner guides you through the planning process and the wedding day itself, assisting in whatever capacity you need. He or she can help you refine your ideas, connect you to the appropriate vendors, advise you on proper etiquette, and suggest ways to use your budget wisely. Besides keeping your schedule on track, a planner will also create a wedding-day timeline and make sure that it gets carried out -- down to the smallest detail.

Pricing & Value

As for a wedding professional's fees, they vastly range depending on the extent of services you'd like. Before hiring anyone, pick several you are interested in,interview them and ask not only how much they charge but what exactly it covers. Some professionals charge a flat rate which will include a set amount of hours the day of and leading up to the event; others charge per hour. Still others charge a percentage of your wedding budget, usually 10 to 15 percent. Most will create a proposal for you to approve and will then draw up a letter of commitment or a contract. We highly recommend getting what your professional provides in writing so that you both are on the same page. While you can expect to pay at least several thousand dollars for "full service" (meaning the professional works with you to create your wedding from beginning to executing it through the end), you may ultimately save money. As professionals, we are able to analyze what you want for your wedding day and provide you with ways of saving money but still creating the same affect. Our goal is to give you the most perfect day imaginable without you being gauged on price.  If you feel, however, that you can't afford a planner's full-service fees or don't need someone there for the entire process, you can cut costs by hiring a planner to help only during the last few weeks-months leading up to your wedding or during the wedding weekend itself.